BCGOP Structure and Officers. Highlighted Who has Authority

 


From: Dorothea Alderfer [mailto:dalderfer2567@charter.net]
Sent: Wednesday, May 01, 2019 8:10 AM

Subject: FW: FW: BCGOP Structure

 


From: Katie Kouba [mailto:katie.kouba@ncgop.org]
Sent: Tuesday, April 30, 2019 5:03 PM
To: Dorothea Alderfer
Cc: Aubrey Woodard
Subject: Re: FW: BCGOP Structure

(A FAX was sent to John Lewis, General Counsel about this matter.)
Thank you, I’ve sent this message (FAX) to our legal team and have asked them to take a look.

 

On Mon, Apr 29, 2019 at 10:44 AM Dorothea Alderfer <dalderfer2567@charter.net> wrote:

 

Aubrey and Katie,
Please note the green highlighted “Executive Board”‘s authority.  There was no prior notice to the valid Executive Committee members,
Our properly adopted BCGOP Plan, properly executed with 10 days prior notice and sent to you February 4, 2019 RRR Certified Mail, was completely ignored.
BCGOP Structure
Note: Green is Executive Board’s authority.

BCGOP Structure

Article I – County Executive Committee

1.   Membership – Consist of two parts

A. County Executive Board which consists of:

 Chairman  Jerry Green

1stVice-chairman,  Betty Hudson

 2nd Vice-chairman,  Marilyn Brown

 Secretary,  Loretta Reynolds

Treasurer,  Kendra Ferguson

 and five At Large Members.  Bob Penland , Fremont Brown, Bob Jolly, Robin Ramsey, Michelle Rippon

These are elected as County Officers by the Delegates of the County Convention. 

B. County Executive Committee which consists of:

 

 the County Executive Board,

 

County Finance Chairman,  Glenda Weinert

 

all Precinct Chairmen,

 

 Ex-Officios,

 

Presidents of all recognized Republican Clubs of Buncombe County. 

 

C. All Executive Committee members have voting rights.

But, Ex-officio members which are elected officials and members of the Congressional District and State Executive Committees, with residence inBuncombe County, do not count in determining quorum. 

 

2. Duties of Executive Committee Members

 

A. The Chairman of the County Executive Board and Executive Committee, with the advice and consent of the County Executive Board and the County Executive Committee,

shall have the general supervision of the affairs of the Party within the County.

No expenditures of the BCGOP Executive Board shall exceed $250 unless they have been previously approved by the BCGOP Executive Committee. 

B. The Chairman MUST work with the Elected Executive Board as it is his advisory committee and must meet before each Executive Committee Meeting, to discuss upcoming business of following Executive Committee meeting.

Quorum for said meeting is to be no less then 25% of the Executive Committee members to have a vote on a subject. 

C. Shall issue the call for Annual Precinct Meetings, the County Convention, and Executive committee Meetings, and shall preside at all the meetings of the County Executive Committee.

 

D. Shall appoint, with the advice and consent of the County Executive Board and the County Executive Committee,

 

 Finance Chairman, Glenda Weinert

 

 Finance Committee, Chuck Archard, Bob Jolly  ???

 

Auditing Committee

 

and other Committees deemed necessary to conduct the business of the Party.

 

E. May appoint, with the advice and consent of the County Executive Board and the County Executive Committee, a Temporary Precinct Chairman as per the 2018 NCGOP POO rule on Page 6, Section D #2.

 

F. Shall be responsible for the creation and maintenance of the

 

a Republican organization in every Precinct within the County: shall obtain and preserve a list of all registered Republicans within the County,

 

 and shall perform such other duties as may be prescribed by the County, District, or State Committees:

 

the County Chairman shall be an ex-officio member of all committees unless otherwise designated. 

 

G. The Vice-Chairman shall function as Chairman in the absence of the Chairman and shall have such other duties as may be prescribed by the County Executive Board and Executive Committee.

 

H. May appoint, in an unorganized Precinct with the advice and consent of the County Executive Board and the County Executive Committee, a Temporary Precinct Chairman as per the 2018 NCGOP POO rule on Page 6, Section D #2.

 

I. The Secretary shall keep all minutes and records, and shall maintain a roster of all precinct officers and Executive Committee members.

 

Shall be charged with the meeting sign-in sheet and makes sure that there is or is not a quorum to conduct said meeting.

 

 Such records, including all Credential lists, shall be available, upon request, to any registered Republican within the County.

 

J. The Secretary shall furnish to the Buncombe County Board of Elections, the Congressional District Chairman and to NCGOP Headquarters up-to-date lists of all Precinct Chairmen.

 

K. The Treasurer shall receive and disburse all funds for the Party expenditures pursuant to authority duly given by the County Executive Committee, and will make a financial report at all County Executive Committee meetings, and shall fulfill all financial reports and obligations required under State and Federal election laws.

 

L. The Presidents of all recognized Republican Clubs in Buncombe County have a vote on the Executive Committee. The Secretary shall maintain a list of these Clubs.

 

If the President of a Republican Club in Buncombe County is already a member of the Executive Committee of the BCGOP because of some other office held, the club President may appoint one other club member to serve on the Executive Committee.

 

M. The Precinct Chairmen are individuals elected by Republicans who live in their Precinct at Precinct Meetings.

 

The Vice-Chairman or the Secretary, or the Treasurer may represent and vote in the absence of Precinct Officers above their position.

 

Their duties are being responsible for

increasing Republican registrations,

increasing participation in Party activities,

 promoting campaigns and events.

 

 And making sure that their polling places within their precincts are manned by Republicans during voting.

 

N. The Team Directors of which there shall be Nine,

one each for Nine sections of the County areas shall be elected by the Precinct Chairmen within the Team Directors area of responsibility for a two year term.

 The Team Directors in their areas will be in charge of training said Precinct Chairmen with emphasis on executing all duties of a Precinct Chairman’s responsibilities required by the NCGOP Plan of Organization. 

O. The Communication Director, shall be appointed by the County Chairman with the advice and consent of the County Executive Board and the County Executive Committee,   Fremont Brown ?

 shall be responsible for press releases, newsletters, email updates,

Fremont Brown ?

advertising,

Fremont Brown ?

brochures,

Fremont Brown ?

and any other materials which are disseminated with the BCGOP name and logo. 

Fremont Brown ?

 

P. The Parliamentarian,  vacant

 

shall be appointed by the County Chairman with the advice and consent of the County Executive Board and the County Executive Committee,

shall be responsible only for giving the Chairman the Parliamentarians opinion on Robert’s Rules of Order.

The Parliamentarian does not have voting rights.

Q. The Webmaster and Facebook admin, one and the same,  Fremont Brown

 shall be appointed by the County Chairman with the advice and consent of the County Executive Board and the County Executive Committee,   

shall be responsible for all duties to do with the Party website and Party Facebook page. Fremont Brown

 

aa.

 The Executive Board and the Executive Committee shall have the active management of fund-raising efforts of the Party. 

 

The County Executive Committee shall cooperate with the District and State Committees in all elections and Party activities,

 

shall encourage qualified candidates for office within the County;

 

shall adopt a budget,

 

shall recommend nominees to the State Chairman for appointments for County Board County Board of Election;

 

and shall have active management, of Party affairs within the County. 

 

cc. In event the BCGOP Structure deemed not to be consistent with the State Plan of Organization, the County Executive Committee must at the next called meeting bring the BCGOP Structure into compliance with the State Party Plan of Organization.

 

Under any circumstances, the BCGOP Structure must be brought into compliance within 90 days.

 

 It is understood that the Party must comply with the State Plan of Organization upon notice and confirming with the State Plan of Organization.

 

Article II – County Judicial, Senatorial and Legislative Committees

 

1.   Serving as the County Judicial, Senatorial and Legislative Committees:

 

A. The County Executive Committee shall serve as the Judicial District Executive by encouraging qualified candidates for District Attorney, District Judge, and Superior Court Judge and shall cooperate with the State Executive Committee in all campaigns for such offices. 

 

B. The County Executive Committee shall serve as the District Executive Committee as referred to in the North Carolina General Statues Section of 163-114.

 

Article III – Meetings

 

1.   Meetings

 

A.   The County Executive Board and County Executive Committee shall meet as per the State Plan of Organization at LEAST twice a year upon call of the County Chairman, but it is BCGOP standard operation to meet once a month after giving ten (10) days notice to all members:

or upon similar call of one-third of the members of the Executive Committee.

 25% of the Executive Committee Members shall constitute a quorum for the transaction of business.

 

There shall be no proxy voting. 

 

B. Items for inclusion to the Executive Committee’s meeting agenda shall be submitted to the Secretary at least seven (7) days before the next meeting.

 

The agenda will be posted on the BCGOP website at least four (4) days prior to the meeting.

 

 The Executive Committee can vote to add agenda items at the current meeting with a vote of two-thirds (2/3) of those present in favor.

 

C. Ad hoc Committees shall provide verbal reports and one copy of their written report, to include correct work, plans, and goals, for the Executive Committee meetings.

 

These ad hoc Committees reports will automatically be added to each Executive Committee meeting agenda until the work of the ad hoc committee is complete.

 

D. Recognized Republican Clubs in Buncombe County are not required to provide monthly updates but it is recommend to give updates of their activities to the Members of the Executive Committees to promote their Clubs.

To be included in the Executive Committees agenda the Club must give notice to the BCGOP Secretary seven (7) days before the next meeting. 

Article IV – Removals and Vacancies

1. Removals and Vacancies

A. In case of death, resignation, discontinuance of residency within the County, or removal of any officer or member of the Executive Committee, or other vacancy, the resulting vacancy shall be fill by temporary appointment by the Chairman or Vice-chairman and approved by the County ExecutiveCommittee. 

B. Any Officer or Member of the County Executive Committee maybe removed by the a two-thirds (2/3) vote of the Executive Committee after being furnished with notice of the charges against such Member or Officer signed by not less than one-third (1/3) of the members of the Executive Committee and allowing such member or Officer thirty (30) days to appear and defend themselves; 

 

B.   provided further that said cause for removal shall be confined to gross inefficiency, Party Disloyalty, or failure to act in compliance with the BCGOP Structure or NCGOP Plan of Organization. Such removal may be appealed, within twenty (20) days to Congressional District Chairman and members of the State Executive Committee within the District, and their decision shall be final. 

 

D. For the purposes of the Structure, “Party Disloyalty” shall be defined as supporting a candidate of another Party, or independent candidate, running in opposition to a nominee of the Republican Party in a general election. And Promoting fundraisers for a non-Republican candidate by any means. 

 

 

E. The Chairman has the authority to initiate proceedings to remove a member of the BCGOP Executive Committee who is not performing the duties of their position.

 

 In these cases, the Chairman should document the non-performance and present their findings to the Executive Committee for action.

 

A two-thirds (2/3) vote of a meeting of the Executive Committee is required to re Executive Committee is required to remove a member of the Executive Committee. 

 

F. Any Officer,

 Member-at-Large or member of the Executive Committee, who, for any reason, is removed as provided in this Structure,

 

 or the State Plan of Organization,

 

 or resigns from said position forfeits all rights and privileges in any way connected with that position. 

 

Article V – Conventions

 

1.   Conventions 

 

A.   In an odd-number year, the County Convention shall elect Officers and/or Members at-Large for a two year term. In every even-numbered year, the County Convention can elect Officers and/or Members-at-Large to fill any vacancies. 

 

B.   The Chairman shall pick three Executive Committee members for a Nominating Committee to find and suggest candidates for Officers and Members-at-Large, with the advice and consent of the County Executive Board and the County Executive Committee.

The Nominating Committee will make public said suggestions for Officers and/or Members-at-Large ten (10) days before County Convention by posting the Nominees on the party website and by email to all Executive Committee members. Nominations may be made from the floor of the Convention. 

 

Article VI – County Auditing and Finance Committees

 

1.   County Auditing and Finance Committees 

 

A.   The Auditing Committee shall conduct a yearly audit of the financial records of the Buncombe County Republican Party and report such audit to the County Executive Committee for approval.

 

The County Chairman with the advice and consent of the County Executive Board and the County Executive Committee. shall appoint no fewer than three (3) people.

 

They shall cooperate with the Congressional District and State Finance Committees.

 

The County Finance Committee shall be composed of the County Finance Chairman,

County Chairman,

County Vice-Chairman,

     Treasurer,

 and not fewer than three (3) persons appointed by the County Chairman with the advice and consent of the County Executive Board and the County Executive Committee.

 They shall cooperate with the Congressional District and State Finance Committees.

Article VII – Controversies

1. Controversies

A. Controversies with respect to the Structure shall be referred the State Chair,

 State Vice-Chairman,

 

National Committeeman,

 

 National Committeewomen,

 

and the NCGOP General Counsel

 

for arbitration and their decision shall be final as per the NCGOP Plan of Organization.

 

Article VIII – Changes to this Structure

 

1.   Changes to this Structure

 

A.   This Structure may be changed by two-thirds (2/3) of the County Executive Committee after providing notice or the meeting advising its Members of the substance of the proposed amendments and provided a quorum is present, or by majority vote of the Delegates or a County Convention. 

 

Article IX – Notice

 

1.   Notice

 

A.   “Notice” as used in this plan shall be defined as the actual providing of the required information to the intended recipient by direct means which are substantially likely to inform the recipient.

“Notice” can include, but is not limited to,

US Mail First Class postage prepaid,

 telephonic communications,

 telefacsimile transmissions,

and/or email.

Any individual providing notice pursuant to the plan shall document the time and manner of providing notice in the event a challenge to providing proper notice arises. 

 

Article X – Quorum 

 

1. Quorum

 

A. Ex-officio members which are elected officials and members of the Congressional District and State Executive Committees, with residence in Buncombe County, do not count in determining quorum. 

 

B.   In order to have a quorum there needs to be 25% of the membership present. 

 

B.   In order to pass an item its takes a 50% + 1 members of membership present.

 

C.    To make changes or pass a new Structure takes 2/3’s of membership present.

 

 Article XI – Parliamentary Authority

 

1.   Parliamentary Authority

 

A.   The current edition of Robert’s Rules of Order Newly Revised shall govern all proceedings, except when inconsistent with the County Structure, State Plan of Organization or Convention Rules properly adopted. 

 

 

 

 

 

 

 

Article XII – Effective Date of This Plan

 

1.   Effective Date of This Plan

 

This Structure shall become effective on April 22, 2019 and repeal and supersede all other rules after consideration and vote of approval of the BCGOP Executive Board. 

 

Respectfully submitted:

 

Jerry Green, Chairman

Loretta Reynolds, Secretary

 

This Structure shall become effective on April 22, 2019 and repeal and supersede all other rules after consideration and vote of approval of theBCGOP Executive Board. 

Chairman_______________________________________________________________________

Secretary________________________________________________________________________